OWNER BENEFITS
Performance Based Flat Booking Fee & Housekeeping Fees (no Hidden Fees)!
12 years experience managing short term rentals in Panama City Beach!
Our units are on AirBnB, VRBO, Expedia & Google Ads.
Our cleaners will report damage.
Pre Arrival & Departure Inspections!
Free Photos for our website. (Photos will only be during sunny days)
Basic Linens Provided.
What does the housekeeper leave?
1. One set of clean sheets on the bed and one set of clean sheets for the sofa sleeper.
2. 4 bath towels, 2 hand towels, and a bath mat.
3. For the kitchen, 1 dish cloth, 1 dish towel,
4. One-day supply of toilet paper, dishwasher detergent, trash can liners, bar soap..
Tax Payments made to the State, County and City Taxing Authorities!
Monthly payouts by check with detailed monthly statements paid out the following month.
No limits on the amount of days your family and friends use your property!
Owner available via messenger, text messages, phone calls and emails with quick response.
When you choose Sunbird Rentals as your professional management company, we help you set rental rates based on the season, location, size of your property, and its ranking to yield the best possible revenue for your property. We constantly analyze current market conditions and adjust rates to maximize rentals. We use a dynamic pricing model that lets us adjust rates as needed and offer specials designed to keep your property rented.
For maximum revenue generation, we advise you to avoid using the property for personal/family/friends during peak rental seasons, as this will reduce the property’s revenues during the time when you can charge the most for rentals. We recommend minimum rental periods that vary from season to season to maximize revenue. These minimums are based on past experience in the local market. You have the flexibility to follow our recommendations or set up your own minimums.
External factors like weather, the economy, government regulations, etc. can affect rental revenues. For example, if we have a heavy hurricane season, it is possible to lose one or more weeks of rentals due to evacuation orders or damage done by a storm. Property-related factors such as the failure of an HVAC system during the hottest or coldest months of the year can result in a loss of rental weeks. Condo complex-related factors such as major external renovations may cause a loss of revenue.
Your property is featured on its own listing on sunbirdcondo.com. We actively work to improve our search engine rankings and generate traffic to our website through online advertising. We use social media to promote your property. Our Facebook & Instagram pages are very active with frequent posts for individual properties, groups of properties, promotions for events with which we partner, and fun items that our audience enjoys reading about. We run weekly Facebook & Instagram Ads to generate traffic for our social media pages and for our website as well.
We manage your VRBO & Airbnb listings by providing photos and descriptions for you at no additional charge. We actively solicit guest reviews and continuously update headlines to make sure your ad has everything it needs to meet the Online Travel Agents “best match” criteria. We keep up to date on their constantly changing requirements to make sure your ad is well-positioned and gets the attention it deserves. We respond to VRBO & Airbnb inquiries very quickly and make use of their “Book Now” button to increase bookings. We use additional distribution channels such as Google, etc. to market your properties to an even wider audience. These online travel agent channels are particularly useful during our “off-season.”
It’s your home away from home so, you absolutely should use it whenever you want. We do request that you let us know well in advance of your planned visits so we can block the property for you and avoid any conflicts with bookings. If you are making a last-minute trip and your property is already booked, we can usually move the guest to another property to make yours available for you (except during the busy Summer season when we are fully booked). As a last resort, we would refund the guest and assist them with finding other accommodations. For maximum rental returns, we strongly recommend that you avoid using your property during peak seasons like Memorial Day through Labor Day. These are the times when the rates are highest and will give you the best returns.
We never do laundry in your property. That means that your housekeepers have more time in your property to focus on the job at hand. We inspect each property after it is cleaned when a guest leaves and again before the next guest arrives. Each guest pays for an end-of-stay cleaning which covers cleaning and laundry for sheets and towels.
We are available 24/7/365 for emergency requests by our owners and guests. We ask that guests submit maintenance requests during regular business hours unless there is a leak or major system malfunction. Our minor maintenance plan covers periodic preventative maintenance and the most common maintenance issues that come up during a guest stay.
Maintenance Plan: Property owners are required to enroll in a semi-annual maintenance plan for their HVAC unit through a professional local contractor. This provides access to immediate service for HVAC issues that our technicians cannot handle. The maintenance plans help keep your HVAC system running and allow you to identify issues before they cause a breakdown, which could result in the loss of rental income.
Wear and Tear: If you decide to rent out your vacation home, be prepared for additional wear and tear on your furniture and other home items. Guests on vacation may contribute to increased wear and tear. We screen guests to ensure they meet minimum rental requirements, and we require a damage waiver fee that covers up to $150.00 in reported guest damages. We also keep a credit card on file to cover any additional damages above what is covered by the damage waiver fee. However, this does not cover wear and tear, so the replacement of worn, broken, or missing items should be included in your annual budget for the property. We will inform you when replacements are needed during the two deep cleans we conduct each year and periodically as items are reported.
Emergency Procedures: In case of a medical emergency, guests are instructed to call 911. Each guest is provided with the phone number of security for the complex. We have staff on call 24/7/365 for emergency calls.
Guest Screening: We personally communicate with each guest who rents your property. Most complexes have rules restricting the age of the primary renter, and additional restrictions can be set by you. We also screen for the number of guests occupying the property, adhering to the maximum occupancy specified by the Panama City Beach Fire Department. We do not rent your property to more people than the number for which we provide beds because the Fire Marshal does not allow rollaway beds or air mattresses in condos.
Property Allocation: When a guest contacts us, they usually request a specific property, and that is the property we offer them for rental. If it is not available, we offer other similar units that are part of our program. Where clients have multiple units in the program, we attempt to place guests in similar units owned by the same client. There is no rotation system.
Self-Renting: Renting vacation property is a complex and time-consuming business. Handling the rental of your vacation home on your own can feel like a second job. Sunbird Rentals takes care of keeping up with the ever-changing governmental rules and regulations and handles tasks such as sales tax filings, issuing monthly statements, making monthly payments for rental proceeds, and issuing a 1099 at the end of each year for tax purposes. We also stay informed about changes in the local market to provide the best possible income from your property by optimizing listings, advertising, and rates. If you are not looking to make a significant commitment of your time and energy, let us manage your property for you. We can help you successfully rent your property.
